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ShortURL | Playbook | Assistant
NOTICE
This documentation page is under construction. Should you want to be notified once it's published, let us know.
This Handbook responds to the following Policies:
This document defines all the necessary elements that conform TIOF's Project Identity at large. It is a reference document to which all TIOF productions, internal and external, need to refer and adhere. For any doubts, please contact Team Comms.
Note: The Media Kit is a subset of the Project Identity, focusing on productions that are generated for external outreach.
Some working content to be moved here: https://docs.google.com/document/d/1_BjdBtldAhO8seNjivXqKjnwzXRYCcVA-fc90h1Z2XM/edit#
See reference document: https://github.com/TheIOFoundation/TIOF/blob/main/Project%20Identity/%5BTIOF%5D%20Comms%20%5BP%5D%20Branding%20Guidelines%20ENG%20v1.4.pdf
Montserrat, Calibri(?)
Website data: DESKTOP TEXT (General - Apply at ROW level) Text 12px Line Height 20px Letter spacing 1px Note: Some pages will have their own custom settings as needed.
GH Repository: https://github.com/TheIOFoundation/TIOF/tree/main/Project%20Identity
Google Drive: [TIOF] Repository/Project Identity
https://www.qrcode-monkey.com/#url
Configuration
https://{WEBSITE}
You can Copy & Paste the following values:
Foreground Color #4E5056
Eye Color #66B5C5 #F79552
Background Color #FFFFFF
Add corresponding logo
Select corresponding options
Set Quality to MAX (2000x2000 px)
Download ALL formats (PNG, EPS, SVG, PDF)
Name following TIOF’s file naming format. [TIOF] Comms [P] {Object} QR Code XXX v{version}
@@@Loading Hex
NOTICE
The following is a complete list of channels in which The IO Foundation has presence.
IMPORTANT
The IO Foundation uses the below listed channels, and only these. Any other channel not listed in this page cannot be considered official and TIOF does not take responsibility for anything posted or shared in it.
Likewise, personal channels owned by TIOF Members do not represent the organization's views.
For any information on how to use these channels, please refer to their corresponding Handbook.
Should you find any other channel impersonating The IO Foundation, please do not hesitate to let us know: Contact@TheIOFoundation.org
The following is a list of internal channels used exclusively to communicate among TIOF Members.
The following is a list of official channels through which The IO Foundation posts and shares content derived from its advocacy and its initiatives.
The IO Foundation has profiles in other platforms, sometimes in preparation for its use, sometimes to avoid impersonation.
The following is a list of official channels where The IO Foundation has presence without regularly posting content.
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Channel | Full URL | ShortURL |
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Channel | Full URL | ShortURL | Status |
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Channel | Full URL | ShortURL |
---|
Channel | Full URL | ShortURL |
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ShortURL | Playbook | Assistant
NOTICE
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This Handbook responds to the following Policies:
Slack |
Join Slack |
Active |
Active |
Semi Active |
Youtube | Work In Progress |
Rumble |
GAB |
Github Sponsors |
Telegram |
Minds | N/A |
tumblr | N/A |
N/A |
Locals | N/A |
Medium | N/A |
MeWe | N/A |
Gettr | N/A |
Twitch | N/A |
Odysee | N/A |
Open Collective | N/A |
Patreon | N/A |
Meetup | PENDING | N/A |
Eventbrite | N/A |
Humanitix | N/A |
Gitcoin | N/A |
Giveth | N/A |
Substack | N/A |
DemocracyLab | PENDING | N/A |
Codeberg | N/A |
HasGeek | N/A |
Parler | N/A |
Crunchbase | N/A |
Peatix | N/A |
TIOF Career Site | https://Join.TheIOFoundation.org |
Handshake | N/A |
Upwork | PENDING | N/A |
Monster | PENDING | N/A |
NOTICE
This Handbook responds to the following Policies:
The IO Foundation (TIOF) is a global for-impact NGO advocating for Data-Centric Digital Rights. Born from a fundamental concern about the state of Digital Rights in the world, its mission is to promote, protect and provide solutions for Digital Rights, thus aiming to bridge technological and humanitarian perspectives. As data becomes an increasingly powerful economic, political, and social force, programmers are emerging as the next generation of Human and Digital Rights defenders. Following its vision of a world where Human Rights and Digital Rights are one and the same, TIOF aims to raise awareness of the importance of Digital Rights in collaboration with other organizations, both from civil society and bodies of governance.
ShortURL | Playbook | Assistant
NOTICE
This Handbook responds to the following Policies:
Create Start.me page
If the organizers have a Slack
Register to their workspace - Invite all the necessary members to join
Create a
TIOF (to come meet TIOF)
Name #tiof
Description: Official channel in {EVENT} for The IO Foundation.
Private: No
Session channel (all members of the session)
Name: {session number} or similar
Description: {Name of the session} in full if ever possible
Private: No
Then add all the necessary people
Update topic to same as Description
Usage of the channels: Do not post anything private. You expect others to jump in and interact with them.
Invite people. It’s an opportunity to engage.
For the Start.me page
- A central place to communicate async with the session
- A way to speak 101 with the Speakers
-
Create all the above automatically BEFORE the session submission so that it can be introduced in the proposal text?
The idea is to have it on the session PAGE on the agenda directly.
- Backgrounds for the speakers
Team Coordinators to label Issues to be looked upon during the Sprint.
Speakers
Look for Bios on Salesforce
Look for pictures on G Drive
Event Promo image
1536px 1040px
See Canva
Venue settings
Event logo
See Canva
Reception Banner
See Canva
From MyData2020
Video briefing material for all session teams of MyData Online 2020 conference
https://docs.google.com/presentation/d/1SRy2AddaOSJUAtzqYek6xyh47HsjZT5gYQBseWXrrB0/edit#slide=id.ga5bf0d0012_0_504
List of Participants
Networking Methods
Connect with Organizers
Date & Time formats
Create group in Basaas & Add all necessary resources
Slack/Discord channels
Workspace G sheet
GitHub Repo/Project?
G Drive Storage folder
Event Page Set Up Instruction
Step 1: Provide Event Banner Image & Thumbnail
(Event Visual Guidelines in a separate attachment)
Step 2: Provide Event Title / Name
Step 3: Event Date, Event Start - End Times
Step 4: Location (Co-labs Starling or Glenmarie)
Step 5: Event Brief (Short description of event 1-2 paragraph, 160 words max)
Step 6: Event Description (Full description of event)
Step 7: Event Agenda
Format for agenda:
Step 8: Please provide sign up / ticketing URL if any
-------------------
Event Page Set Up Instruction
Step 1: Provide Event Banner Image & Thumbnail
(Event Visual Guidelines in a separate attachment)
See attached files
Step 2: Provide Event Title / Name Blockchain workshop: Create a Pet Shop on Ethereum
Step 3: Event Date, Event Start - End Times
Saturday 15th September 2018
Step 4: Location (Co-labs Starling or Glenmarie)
Co-labs Starling
Step 5: Event Brief (Short description of event 1-2 paragraph, 160 words max)
Step 6: Event Description (Full description of event)
Step 7: Event Agenda
Format for agenda:
Step 8: Please provide sign up / ticketing URL if any
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This documentation page is under construction. Should you want to be notified once it's published, .
Time | Agenda |
Time | Agenda |
ShortURL | Playbook | Assistant
NOTICE
This documentation page is under construction. Should you want to be notified once it's published, let us know.
This Handbook responds to the following Policies:
Each Organization and Initiative has their own Slides Repository
A Presentation will be composed of 2 types of Slides
Repository Slides
Ad-hoc Slides
These are commonly used Slides that are templated to ensure consistency in image and messaging.
These Slides can only be edited in the corresponding Slide Repository by
[TIOF] Team UXUI > Design
[TIOF] Team Comms > Content
These are Slides that are specific for a given presentation and have little-to-no utility to be used as templates in the future.
Ask yourself the following questions:
Create a new Presentation (follow above for where and how to name it)
Visit the Slides Repo
Find the Slide that you need
Copy the Slide and Paste it in your new Presentation
A prompt will appear - Select Link
What happens if I can't find a Slide that I need?
Ask [TIOF] Team UXUI to create one for you.
These Slides can only be edited in the corresponding Slide Repository by
[TIOF] Team UXUI > Design
[TIOF] Team Comms > Content
Steps
Ask the above Teams to perform the requested changes
Update the Slide in the Presentation
Update the Slides as needed
Remember to use the available templates in the Slides Repository for each Ad-hoc Slide.
This page provides all the information necessary to understand and execute a Campaign.
ShortURL | Playbook | Assistant
NOTICE
This documentation page is under construction. Should you want to be notified once it's published, let us know.
Campaigns are used to inform the network about relevant information or entice a reaction from it.
If a new type of Campaign is deemed necessary, it can be requested through the Requisition Platform.
Approval and implementation will be discussed primarily during the yearly Strat Meet. Should there be any emergency, if can be requested to be discussed during an upcoming Status Call.
Training will be implemented as soon as the Campaign and its materials are ready.
Standardized materials to execute the Campaigns are available in the repository.
Follow the instructions in each Campaign's SOP.
Code | Name | Description |
---|---|---|
Notifications
[TIOF] NIP
Notification of Internal Product
Informing that a new product is available.
[TIOF] NMR
Notification of Media Release
Informing that TIOF has been featured in media.
[TIOF] NUE
Notification of Upcoming Event
Informing about an upcoming event (from TIOF or 3rd party).
[TIOF] NIA
Notification of Important Announcement
General announcement deemed important.
[TIOF] NSHOUT
Notification of Shoutout
Giving a shoutout.
[TIOF] NEO
Notification of External Opportunity
Informing of a opportunity that has presented from a 3rd party.
Calls
[TIOF] CFADV
Call for Advisers
Seeking for members for the Board of Advisers.
[TIOF] CFDIR
Call for Directors
Seeking for members for the Board of Directors.
[TIOF] CFINT
Call for Interns
Seeking interns.
[TIOF] CFEMP
Call for Employees
Seeking to fill up an employee position.
[TIOF] CFVOL
Call for Volunteers
Seeking volunteers.
[TIOF] CFF
Call for Feedback
Seeking for feedback from our beneficiaries.
[TIOF] CFD
Call for Donations
Seeking financial an in-kind support.
[TIOF] CFL
Call for Leads
Seeking information on a topic, a connection, etc.
ShortURL | Playbook | Assistant
NOTICE
This documentation page is under construction. Should you want to be notified once it's published, let us know.
ShortURL | Playbook | Assistant
NOTICE
This documentation page is under construction. Should you want to be notified once it's published, let us know.
This Handbook responds to the following Policies:
Current application: Google Docs
Please note that the Organization is seeking realistic alternatives to replace this product.
Where
Text
The following document is released under The IO Foundation’s Productions License for Text in accordance with its Intellectual Property policy.
Current application: Google Sheets
Please note that the Organization is seeking realistic alternatives to replace this product.
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This Handbook responds to the following Policies:
Send all releases to newsroom@digitalnewsasia.com
CC to Karamjit
Include
pixs of the spokepersons
visual of whatever event happened
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NOTICE
This Handbook responds to the following Policies:
https://docs.google.com/spreadsheets/d/1Q4CSDg3Vg-M7I5pENX1pxPDJckT8H0E2Rrxz2QTZb2g/edit#gid=0
Link to Requisition form: https://docs.google.com/forms/d/e/1FAIpQLSfUOuTHpqLD1i7XDXmgvN1se1-9WfL_FcNKwCCnQg9_rzGqQQ/viewform
Go to TIOF main repo Labels: https://github.com/TheIOFoundation/TIOF/labels
Create new Tag, following existing code convention (Naming, color, description)
Dry run Tag replication to all TIOF repos with github-sync.js
node github-sync.js labels -s TheIOFoundation/TIOF -t TheIOFoundation --token [INSERT TOKEN] --dry-run
If all correct, execute Tag replication to all TIOF repos with github-sync.js
node github-sync.js labels -s TheIOFoundation/TIOF -t TheIOFoundation --token [INSERT TOKEN]
Enjoy
Acknowledgements to: Gabrielle Wong
ShortURL | Playbook | Assistant
NOTICE
This Handbook responds to the following Policies:
This handbook provides you with the necessary information to prepare and run an email campaign (EDM).
See corresponding Lists for each Initiative in their own in Handbook. DCDR - BHR in Tech - CrowdShape - Project Lockdown - TechUp - UDDR
Clear, concise
INTRO
General greeting. Consider salutation level.
ABOUT TIOF
Introducing TIOF and the initiative in question.
WHY WE ARE REACHING OUT TO THEM & HOW THEY CAN PARTICIPATE
Explain the reason why we have reached out and how they can respond to the need.
CALL TO ACTION
What is it the beneficiary can do to respond to the need (actionable, URLs...)
PRESENTATION INFO / ATTACHMENTS
Optional. Include materials that sustain the above content.
SUPPORT US
Donate - Join
OTHERS
Announcements, other CTAs...
FOOTER
DCDR framework?
Channels (Social Media, etc.)
Unsubscribe
INTRO
ABOUT TIOF
WHY WE ARE REACHING OUT TO THEM & HOW THEY CAN PARTICIPATE
CALL TO ACTION
PRESENTATION INFO
This documentation page is under construction. Should you want to be notified once it's published, .
This documentation page is under construction. Should you want to be notified once it's published, .
As a representative of Project Lockdown, Members enjoy the opportunity to participate in events. We do this through sessions in which we participate as well as events that we organize ourselves. This comes with the unavoidable responsibility of behaving in a way that respects the TIOF Internal Code of Conduct and also to “label” themselves adequately.
The following are nomenclature guidelines to follow by all Members participating in an event while representing Project Lockdown.
Name
[TIOF PLD] {Name}
Title/Position
Indicate your position in the organization or project team.
For instance:
Program Manager
Team UXUI Coordinator
Team UXUI
(avoid using “member”)
Organization naming
Your organization naming will depend on which organization unit you are attached.
If you are a member of TIOF
The IO Foundation
If you are a member of Project Lockdown
[TIOF] Project Lockdown
g0v Summit
Project Lockdown: Using data to assess the impact on human and digital rights as a result of Covid-19 related Government measures
Abstract:
Human and digital rights have been greatly impacted by the various Covid-19 related measures that governments around the globe have implemented. Project Lockdown provides a mapping platform and an open API to explore and better understand the effects on people's rights within a territory, and importantly across territories over time. This panel discussion explores the deep ramifications of government policies across populations, the differences and anomalies in implementations and how our tools provide precise, time-sensitive snapshots that can be used for advocacy and awareness-raising, and ultimately to hold government policy makers to account. In relation to human and digital rights, we will identify positive deviants and contrast the often stringent sudden 'lockdown' measures with the gradual phased approach to easing of measures, and subsequent knee-jerk re-implementations.
Bread & Net
Stimulating citizen awareness and action for rights during a global crisis
Format: Workshop
Language: English
Duration: 90 minutes
Presenters:
Ruha Thurairatnam (Project Manager)
Julie Green (Research Coordinator)
Jean F. Queralt (Global Coordinator)
Proposal:
The speakers will present Project Lockdown’s mapping platform and how to use it and will share demos of future developments and features. We will also take some time to hear from the audience and to discuss strategies for how you might use the platform, and what you might want from the platform to support your own work.
Objective:
We hope to offer our curated data on government measures in response to the COVID-19 pandemic for use by human rights and media organizations in the region. We would also like to explore potential collaborations with organizations in the region to further develop a dataset layer on contact-tracing apps and digital surveillance.
Event Workspace
Assess who can attend
Assess needs from Teams
Establish tasks
Slack
If the organizers have Slack workspace:
Join
Create a project channel
Invite Coordinators
Invite rest of Members as per assessment
Identify channels where we should have presence
GitHub
Make sure necessary Issues are created and TAGGED.
Switch from text intensive to Image-intensive
User PLD templated Google Slides
Slides prepared must come with NOTES
Prepare a backup replacement in your team
Slides to be approved by Comms & PM
Prepare fillers for
Extra time
Silences
Prepare audience infiltratio
Questions for Q&A that WE want to answer
Rehearsal
To change in current slides:
MORE CLARITY on the Rights orientation
Synopsys of MOTIVATION
Break monotony ->
Videos
Activities
Surveys
Audience participation
Post summary on website
Thank the organizers
Post on SocMed
Distribute participation in different fora
Ask Team Coordinators which events they would like to participate into.
ShortURL | Playbook | Assistant | Slides Repository
NOTICE
This documentation page is under construction. Should you want to be notified once it's published, let us know.
This Handbook responds to the following Policies:
A note on localization Each document may have been translated into different languages. Check the Language Marker in the file name. Structure
This is the general document, which establishes the global guidelines of Comms in the whole organization.
Project-Specific SOP Each Project has its own guidelines/SOP that are to be followed on top of the Global Guidelines and establish particular parameters that only apply to that Project.
Adding new presence platforms Update the corresponding document (section “List of platforms”)
Content Guidelines
As Project Lockdown begins outreach to its target audience, it’s important for the voice and tone of the PL’s social media presence to be consistent and accurately convey the project’s values and objectives.
What is Voice?
“...voice is the purposeful, consistent expression of a brand through words and prose styles that engage and motivate. It’s true: The personality of your brand is determined, in large measure, by the words you use and the sentences you write.”
Target Audience
The target audience consists of users searching for clarity, objectivity, and reliability. The voice of PL on any platform should respond to these goals.
Voice & Tone
The voice of Project Lockdown remains the same, while the tone can change a bit depending on the subject matter being addressed. To avoid confusing messaging, the following is what PL should not sound like, no matter the context:
Playful: The subject matter of PL is serious, and social media communications should respect this. Witty: PL aims to provide information and empower users through knowledge - there’s no need to infuse messages with superfluous personality that doesn’t add to this objective. Persuasive: PL is a neutral, bi-partisan platform and it’s crucial that social media communications make this clear.
When writing for Project Lockdown, we should sound:
Helpful and responsive, but not overly personal Objective and matter-of-fact, but not cold or curt Honest and clear, but not blunt or robotic
For Example:
Helpful and Responsive
Tweet this: Project Lockdown has updated the platform with several new features based on user feedback: (list features).
Not this: Hurray! New features are up on Project Lockdown, check it out.
Objective and Matter-of-Fact
Tweet this: The latest data compiled shows a number of countries in Asia scaling back on COVID-19 lockdown measures including China, where the virus was first reported.
Not this: Should China have scaled back lockdown measures so soon? Data shows restrictions already being lifted in the pandemic’s epicenter city of Wuhan.
Honest and Clear
Tweet this: South Africa, Nigeria, and Kenya have implemented martial law in the past 36 hours.
Not this: Increased restrictions are being reported in Africa.
Twitter Best Practices
“Brands come to Twitter to be what people are talking about right now. And because people are in a discovery mindset when they’re on Twitter, your brand or business is likely to leave a lasting impression.”
Twitter is an ideal platform for communicating concise, relevant content to users in an approachable way that allows for maximum user engagement. To best utilize Twitter for Project Lockdown, we want to keep the following Do’s in mind:
Do:
Post consistent, relevant information Write out abbreviations. Ex. NPIs (Non-pharmaceutical Interventions) Respond in a timely matter to user questions or comments Incorporate the PL voice in each Tweet and response Tweet like you speak to others in a professional context to avoid being overly robotic or personal Always link to relevant information on the PL site Clarify questions or information when needed and redirect potentially biased responses to neutral data sources
Don’t:
Respond in a confrontational manner to user questions or comments Use confusing jargon or terminology without elaborating or clarifying Link tweets to unverified or potentially unreliable information Ignore communications regarding the potential in inaccuracy of information on the product: PL is open to suggestions and corrections Infuse tweets with the personality of the individual tweeting or replying Use emojis or humorous GIFs
Style Guide
To ensure consistent and clear copy, adhere to the following grammar mechanics and best practices:
Basic Rules
Use active voice instead of passive Be mindful of all users, who have varying prior knowledge and come from different backgrounds Keep it simple and consistent Maintain a neutral, unbiased voice
Pass to Dooly Playbooks
Register data
Create necessary media, store in its own Channel folder in Repository > Project Identity
Always use the main account to be the Owner of the account.
Create Shortlink (@@@See Handbook)
Add Shortlink to AboutUs (@@@See Handbook)
Create corresponding Media Channel Procedures Wiki page when necessary (@@@See Handbook)
HR Communications (HRCom)
Iconography:
Each
Organization in the TIOF Network
Initiative
must have
Introduction to audiences
Presentations [Slides]
A repository of slides + ShortURL
Naming
[{ORG} {INITIATIVE}] Comms [I] Slides Repository {LANG} {VERSION}
ShortURL
https://TIOF.Click/{ORG/INITIATIVE}SlidesRepo
A general introductory presentation + ShortURL
Naming
[{ORG} {INITIATIVE}] Comms [P] {ORG} Organization Presentation {LANG} {VERSION}
[{ORG} {INITIATIVE}] Comms [P] {INITIATIVE} Initiative Presentation {LANG} {VERSION}
ShortURL
https://TIOF.Click/{ORG/INITIATIVE}Presentation
Presentations [Video]
Source of page: https://docs.google.com/document/d/1fjgsKHfU7qQC2Q0dkLtVuMRnnCI3_XAInawCvQvgsAs/edit#
For more i
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Name | URL | Usage |
---|---|---|
Documentation | ||
---|---|---|
This documentation page is under construction. Should you want to be notified once it's published, .
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This documentation page is under construction. Should you want to be notified once it's published, .
This documentation page is under construction. Should you want to be notified once it's published, .
Field | Description | Responsible | Source |
---|
Field | Description | Responsible | Source |
---|
Icons
Name of the tool
Slack
VBout
Who | Who has been featured | Proposer | Request |
What | What does it do? | Proposer | Request |
Where | URL of the release | Proposer | Request |
CTA | Call To Action | Comms | Template |
Name | Name of the product | Purchaser | CRM |
Icon | Icon | Purchaser | Storage |
What | What does it do? | Purchaser | Request |
Why | Why is it useful? | Purchaser | Request |
Where | Where to find it? | Infrastructure | Dashboard |
CTA | Call To Action | Purchaser | Template |
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This documentation page is under construction. Should you want to be notified once it's published, .
This documentation page is under construction. Should you want to be notified once it's published, .
This documentation page is under construction. Should you want to be notified once it's published, .
This documentation page is under construction. Should you want to be notified once it's published, .
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