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Knowledge Management

Version 1.0 | This Policy was approved on DD MMMM YYYY.
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NOTICE
This documentation page is under construction. Should you want to be notified once it's published, let us know.

Introduction

Definitions

This document employs terms related to the DCDR Advocacy that can be found in the TIOF terminology.
For a structure of The IO Foundation, please visit

About this document

This document, hereinafter the Policy, sets out the position maintained by TIOF in matters of Anti-corruption and Anti-bribery that you will need to be aware of while being a TIOF Member. You should familiarize yourself with it and comply with it at all times. Any questions you may have with regard to its contents or what you have to do to comply with it should be referred to your corresponding Team Human Resources Manager.
Any Member who breaches this Policy will face disciplinary action, which could result in dismissal for gross misconduct. Any non-employee who breaches this Policy may have their contract (or equivalent official relationship with TIOF) terminated with immediate effect.
This document complements TIOF's Code of Conduct.
This document does not form part of any Engagement Document and we may amend it at any time following the procedures described in TIOF's Statute.

Scope

This document directly applies to:
This document indirectly applies to:
The policies set out in this document apply to all TIOF Members unless otherwise indicated. They therefore apply to Members of the Boards (Directors, Advisers, Consultants), Employees, Volunteers and Interns; this is irrespective of their engagement type. They equally apply to all Contributors and will be used as part of the selection criteria when engaging with them.
This Policy applies within all TIOF Spaces, including (although not limited to) management activities, contributions or events; it and also applies when an individual is officially representing the organization in public spaces. Examples of representing the organization include (although not limited to) using an official e-mail address, posting via any official channel or acting as an appointed representative at an event.
Review and Amendments This policy shall be reviewed regularly to ensure its continued relevance and effectiveness. Amendments may be made to adapt to new legal requirements, changing circumstances or to better serve the organization's Mission.

Policy details

Anti corruption and Anti bribery statement

TO MIGRATE


Ease of access (Accessibility?)

Documentation must be easy to find, navigate and understand.
The Organization will make all efforts to produce documents will be provided in both Human and Machine readable formats.
Documents will be properly Tagged.

File naming

File names should be consistent across the organization for ease in storing, searching, and identifying files.
As all information is contextual, in order to understand it we require not only the information itself but also the context under which it has been generated and that it will be applied to.
Files need to be named in a way that allows for clearly understanding their content and this across platforms.
The use of Metadata, while not prohibited, is discouraged as certitude of compliance across platforms can't be enforced.
As a result, the only universal, cross-platform nomenclature system is the file name.
When reading a filename, a user must be able to easily know:
  • Which organization is the source of the document
  • Which Initiative (relative to TIOF) it is associated to
  • Which Team it belongs to
  • The general idea of the content
  • The related date (when it is necessary for context or file sorting)
  • Language the document uses
  • Its version
  • Whether it contains signatures

Folders

Folders need to fo
Seasons: Every 10x year (2020, 2030, 2040) 10 more Seasons are to be created using the corresponding Season Folder Template.