🚧Procurement

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Introduction

Definitions

This document employs terms related to the DCDR Advocacy that can be found in the TIOF terminology.

For a structure of The IO Foundation, please visit

• The IO Foundation's Organizational Chart

• The IO Foundation's Organizational Taxonomy

About this document

This document, hereinafter the Policy, sets out the position maintained by TIOF in matters of Whistleblowing that you will need to be aware of while being a TIOF Member. You should familiarize yourself with it and comply with it at all times. Any questions you may have with regard to its contents or what you have to do to comply with it should be referred to your corresponding Team Human Resources Manager.

This Policy sets out TIOF's approach to the necessary arrangements for sick pay and for reporting and managing sickness absence.

Any Member who breaches this Policy will face disciplinary action, which could result in dismissal for gross misconduct. In particular, failure to protect a whistleblower or interfere with any such related ongoing investigation will be treated as misconduct under our Disciplinary Procedures. Any non-employee who breaches this Policy may have their contract (or equivalent official relationship with TIOF) terminated with immediate effect.

This document complements TIOF's Code of Conduct.

This document does not form part of any Engagement Document and we may amend it at any time following the procedures described in TIOF's Statute.

Scope

This document directly applies to:

• All TIOF Members

This document indirectly applies to:

• All TIOF Contributors

The policies set out in this document apply to all TIOF Members unless otherwise indicated. They therefore apply to Members of the Boards (Directors, Advisers, Consultants), Employees, Volunteers and Interns; this is irrespective of their engagement type. They equally apply to all Contributors and will be used as part of the selection criteria when engaging with them.

This Policy applies within all TIOF Spaces, including (although not limited to) management activities, contributions or events; it and also applies when an individual is officially representing the organization in public spaces. Examples of representing the organization include (although not limited to) using an official e-mail address, posting via any official channel or acting as an appointed representative at an event.

Review and Amendments This policy shall be reviewed regularly to ensure its continued relevance and effectiveness. Amendments may be made to adapt to new legal requirements, changing circumstances or to better serve the organization's Mission.

Policy details

Procurement statement

From Operations Manual

All purchases – goods or services – must undergo a respective procurement process using the TIOF procurement form.

Minimum of 3 quotations must be presented in procuring goods and services greater than $5000.

#Procurement Purchases online (Appsumo, Kualo, etc.) should be acquired by an assigned person (label to be provided) and reimbursed on a quarterly basis.

Official channels

Must have an enabled email address.

[email protected]